• The New Zealand Entomologist publishes original research papers, review papers and short communications.
• All manuscripts should conform to the below standards.
• Book reviews and Obituaries should be sent for publication in The WETA.
Preparation of manuscripts
• Manuscripts should be written in clear, concise and grammatically correct English so that they are intelligible to the professional reader who is not a specialist in any particular field. However, we also welcome publication of abstracts in Maori. Manuscripts that do not conform to these requirements, and/or the following format, may be rejected, or returned to the author for correction prior to review.
• All mark-ups made during the manuscript preparation (eg using ‘Track Changes’) must be removed (select ‘accept all changes’ on the reviewing toolbar) so that reviewers have a clean copy on which to insert suggested changes or comments.
• All manuscripts are typically reviewed by two specialist referees and/or, at the discretion of the Editor, by a member of the Editorial Board before acceptance. Manuscripts considered unsuitable for publication will be returned to authors who may resubmit after amendment.
• If a reviewed manuscript, which has been returned to the author for revision, is not sent back to the Editor within a reasonable time, it will be considered to have been withdrawn.
• The Editors reserve the right to modify manuscripts to eliminate ambiguity and repetition, and to improve communication between author and reader.
• The text of revised manuscripts must be submitted in Word, with changes in response to editorial/referee comments marked using track changes. Authors submitting a revision are also encouraged to upload a separate document responding to editorial/referee comments, and must explain or justify any suggested revisions the author is not prepared to make.
• Our production criteria require revised papers to be submitted with the text (and tables) in a Word file(s) that is not locked, read-only or protected in any way, and which does not contain embedded figures. Any revised text must be accompanied by separate files for each figure, named and formatted as specified below.
Submission of Manuscripts
• Authors should submit their manuscript to the Editor by e-mail, with separate files for text and figures. The current Editor is Darren Ward (wardda AT landcareresearch DOT co DOT nz)
• Authors of submitted manuscripts accept that the work described has not been published or accepted for publication, or is not currently under consideration for publication elsewhere. Submission of a jointly authored manuscript has been approved by all co-authors. Where appropriate, submission has also been approved – either tacitly or explicitly – by the responsible authorities at the Institute where the work was carried out.
• Authors wishing to include figures, tables or text that have already been published elsewhere, are required to obtain permission from the copyright owner(s) and to include evidence that such permission has been granted when submitting their papers. Any material received without such evidence will be assumed to originate from the authors.
Style of Manuscripts
Headings
• Don’t use capital letters for headings or subheadings except as initials i.e. Methods, not METHODS.
• Left-aligned
• Manuscript title: Font-Times New Roman, bold, size 14.
• Major headings: Font- Times New Roman, bold, size 14. A blank line follows.
• First Sub-heading Style: Font: Times New Roman, bold, size 12.
• Subsequent Sub-heading Style: Font: Times New Roman, bold, size 12. Text continues on the same line as subheading
• Genus and species names appearing in heading/title heading should be italicized and unabbreviated.
Text
• The body of the manuscript should be typed in 12 pt Times New Roman, with 1.5 line spacing. In ‘page setup’ all margins should be set at 2.5cm and lines numbered on all pages for easy reference during review. All pages should be numbered consecutively in the bottom right-hand corner, but contain no other headings of footers.
• Do not indent the first paragraph, but only subsequent paragraphs in a section.
• There is a blank line following major headings, but not subheadings.
Apply the following rules:
• Use only one space after punctuation marks.
• Do not use a carriage return (enter) at the end of lines within a paragraph.
• Type the text unjustified and without end-of-line hyphenation, except in the case of compound words.
• Use italics where appropriate, not underlining.
• Use single quotation marks.
• Do not use the letter l (elle) for the number 1 (one) or the letter O (upper case o) for the number 0 (zero).
• Abbreviations: place a comma after e.g., and i.e.,
• Do not abbreviate genus or species names starting a sentence or paragraph.
The manuscript should be presented in the following order:
Title page
• This should contain the title of the contribution, and the name and address of each author.
• Please consider a general title, with broad appeal, i.e., it is not necessary to include “New Zealand” in the title.
• If scientific names are included, provide the authority of the taxa and have the order and family in parentheses.
• Authors names should take the form: JR Blogg. Separate authors by a comma.
• The full postal address, telephone, facsimile numbers and email address of the author who will receive correspondence and check the proofs should be included, as well as the present address of any author if different to that where the work was carried out.
• A short running title (fewer than 40 characters including spaces) should also be provided.
Abstract
• All manuscripts must include a brief but informative Abstract that is intelligible without reference to the main text. It should not exceed 250 words and should describe the scope of the work and the main findings. Both common and scientific names should be included, but authorities of species names are not repeated if they appear in the title. References to the literature should not be included. Uninformative phrases (such as ‘results are discussed’) should not be used.
• We also welcome publication of abstracts in Maori.
Key words
Key words (3-5) should be provided below the Abstract to assist with indexing of the article. These should not duplicate key words from the title.
Introduction
Include sufficient background information to set the work in context. The aims of the manuscript should be clearly stated. The introduction should not contain either findings or conclusions.
Methods
This should be concise but descriptive, and provide sufficient detail to allow the work to be repeated by others.
Results
• Results should be presented in a logical sequence in the text, tables and figures. The results should not contain material appropriate to the Discussion.
• Repetitive presentation of the same data in different forms should be avoided. The Editors reserve the right to modify manuscripts to eliminate ambiguity and repetition.
Discussion
This section should consider the results in relation to any hypotheses advanced in the Introduction and place the study in the context of other work. Only in exceptional cases should the Results and Discussion sections be combined.
Acknowledgements
Financial and technical assistance should be acknowledged here, as well as permissions to use illustrations. It is the authors’ responsibility to obtain written permission to quote material or use illustrations that have appeared in another publication. Anonymous reviewers should not be acknowledged.
References
• Papers that have not been accepted for publication must not be included in the list of references at the end of the article, and must be cited in the text either as J. T. Smith, unpublished data or as J. T. Smith, personal communication. The use of such citations is discouraged.
• References should be listed in alphabetical then chronological order at the end of the manuscript. No editorial responsibility can be taken for the accuracy of the references, and authors are requested to check these with special care.
• Titles must be included for all references, and titles of periodicals should not be abbreviated.
• Titles of journals should be given in full and should conform to the World list of scientific periodicals.
Journal articles
Toft RJ, Beggs JR. 1995. Seasonality of crane flies (Diptera: Tipulidae) in South Island beech forest in relation to the abundance of Vespula wasps (Hymenoptera: Vespidae). New Zealand Entomologist 18: 3743.
Books
Clements AN. 1992. The Biology of Mosquitoes, Vol. 1.Development, Nutrition and Reproduction. Chapman & Hall, London. 347 p.
Chapters in books
Bray RA. 1994. The leucaena psyllid. In: Forage Tree Legumes in Tropical Agriculture (eds RC Gutteridge & HM Shelton) pp. 283291. CAB International, Oxford.
Unpublished Theses
Charles JG. 1979. The ecology and control of mealybugs in Auckland vineyards. (Unpublished MSc thesis). University of Auckland, Auckland, New Zealand.
Unpublished papers may be cited in the text, only if accepted for publication elsewhere, as (Bloggs & Smith in press); and as ‘in press’ in the References. Provide pagination if known; if not, provide volume (issue) no., or a DOI.
Bloggs R, Smith JH. In press. Merit, mobility and method. British Journal of Intent 53: 575582.
Individual web page
• Web pages and documents are considered to be similar to print, and so references to them include the same elements such as author, date, title, etc. Note that proper names and acronyms are capitalized. Date of retrieval is included because the source material may change over time.
• Example: Veterans of Foreign Wars of the United States. 2010. Operation Uplink. Retrieved May 6, 2010 from http://www.operationuplink.org/
Tables
• Tables must be constructed using the ‘Table’ function. They must be self-contained and complement, but not duplicate information in the text. At the same time they should be understandable without reference to the text.
• Tables must be numbered consecutively in Arabic numerals. They must include a descriptive and concise title above the table. This title should include all definitions of abbreviations (i.e., not as footnotes). All text in tables is 12 pt Times New Roman.
• Mention of the word ‘Table’ or ‘Tables’ in table titles should be written in full, bold font. Within the body of text of the article the word ‘Table’ or ‘Tables’ should be written in full but not bold.
• Column headings should be brief, in bold, with units of measurement in parentheses. Carriage-returns must not be used in any cell.
• Tables should be inserted in the manuscript after the references.
Figures
• All figures must be submitted electronically as .eps, .jpg or .tif format files.
• Only scientifically necessary illustrations should be included. All illustrations (including photographs) are classified as figures and should be numbered consecutively in Arabic numerals.
• All figures will occur in black and white in the print version (colour is available online). Please consider this when creating figures, and do not submit figures in colour that will be ambiguous when converted to black/white.
• For figures that contain sub-illustrations or graphs, each sub-illustration or graph should be assigned a clearly identified bold font, lower case letter in parentheses (e.g. (a), (b), (c)). All text in figures is Times New Roman.
• Where individual figures contain definable detail, each definable detail should be clearly identified using an arrow accompanied by either a bold font, lower case letter, or a short abbreviation of the feature that is defined in the legend.
• Figures should be drawn or grouped for clarity within a single column width (72mm) or the full page width (150mm) on reduction, allowing for captions beneath. Each figure should be submitted in the correct orientation.
• Mention of the word ‘Figure’ or ‘Figures’ in figure captions or legends should be written in full, bold font. Within the body of text of the article the word ‘Figure’ or ‘Figures’ should be written in full but not bold.
• Line drawings and graphs should be drawn professionally or with a computer graphics package, and lettered as appropriate. Spreadsheet graphics modules often do not produce optimal clarity or sharpness for publication. Allowance should be made for detail, lines and text becoming smaller and thinner on reduction. Indicate size by including a scale line with the figure.
• Photographs should be provided as high resolution images (at least 300dpi) at an image size that is either equal to or greater than the expected final published size. Photos, including those submitted as black and white images, are normally printed in grey-scale.
• Colour photos will appear in colour in the on-line .pdf file, and there is no charge to authors for both colour and black and white figures in the on-line version of the paper.
• For the printed paper, black and white images incur no cost to the authors, but authors will be charged AUD $215.60 per page of printed colour plates. The only exception is that the image selected as the frontispiece of each journal issue will be free of charge.
• Figure legends should be self-explanatory and should be collated and typed on a separate page. The legend should incorporate definitions of any symbols used. The approximate positions of figures should be indicated in the manuscript.
Abbreviations and Units
Authors are requested to use the International System of Units (metre, kilogram etc.) for exact measurements of physical quantities and where appropriate elsewhere. The double solidus (“/”) must not be used in complex groupings of units; the negative index form (e.g. g kg-1 h-1) is preferred. Statistics and measurements should always be given in figures – i.e. 10 mm, except where the number begins the sentence. When the number does not refer to a unit measurement, it is spelt out, except where the number is greater than nine. Use only standard abbreviations.
Scientific Names
• Complete scientific name (genus, species and authority), and cultivar or strain where appropriate, should be given for every organism when first mentioned. The generic name may be abbreviated to an initial in subsequent references except at the start of sentences and paragraphs, and where intervening references to other genera would cause confusion. Common names of organisms, if used, should conform to the Handbook of New Zealand Insect Names (Entomological Society of New Zealand Bulletin 12, 1999). All names must conform to the Articles and Recommendations of the 1985 or subsequent editions of the International Code of Zoological Nomenclature.
• The use of informal or ‘tag’ names is actively discouraged, but if essential enclose such names in double quotes to avoid confusion.
Nucleotide sequence data
All DNA sequences should be lodged with GenBank or BOLD and should not be repeated in the paper unless highly relevant.
Proofs
• Page proofs will be emailed to the author as Portable Document Format (.pdf) files directly from the Production Editor, to whom they should be returned within 3 days of receipt.
• The primary purpose of the .pdf proofs is as a final check of the text layout, and location of tables and figures and their captions, and missed corrections.
Reprints and journal copies:
Article reprints can be ordered through Rightslink® when you receive your proofs. If you have any queries about reprints, please contact the Taylor & Francis Author Services team at reprints@tandf.co.uk . To order a copy of the issue containing your article, please contact our Customer Services team at adhoc@tandf.co.uk .
Free article access:
As corresponding author, you will receive free access to your article on Taylor & Francis Online. You will be given access to the My authored works section of Taylor & Francis Online, which shows you all your published articles. You can easily view, read, and download your published articles from there. In addition, if someone has cited your article, you will be able to see this information. We are committed to promoting and increasing the visibility of your article and have provided this guidance <http://journalauthors.tandf.co.uk/beyondpublication/promotearticle.asp> on how you can help.
Supplementary material
We offer authors the opportunity to submit supplementary data files, within reason, to the ScholarOne™ Author Centre. Such file(s) must be clearly identified as a ‘supplemental file’ at upload. Supplemental files will contain data or information which facilitate further interpretation or analysis of material presented in the main paper. They must neither be cited in the main paper nor contain information essential to the interpretation of the main paper. The following file types are acceptable for use as supplementary content. Try to keep files below 10MB. Use Zip compression.
Documents/Tables: .xls, .csv, .doc, .pdf, .txt
Images: .png, .jpg, .gif
Movies: .mpg, .mov, .avi
Audio: .wav, .mp3
CHECKLIST
• Check compliance with current author guidelines for New Zealand Entomologist at http://www.ento.org.nz/
• Check all figures and tables are correctly numbered and have complete captions and legends.
• Check that the pages are numbered.
• Check the references listed for conformity of style and in the form required by New Zealand Entomologist.
• Check that the file is ‘clean’, with no ‘mark ups’.
• Provide the names and full contact details, including email, of three possible referees for your paper, who are knowledgeable in the subject but have not been involved with the research or manuscript preparation.